think on – think omnia

Careers

We are currently looking to recruit for a number of people in various roles to join our team, please scroll down to see our latest vacancies.

Position 1

Block Management Property Manager – Full Time

Start date: ASAP

Salary: Package dependent on Experience

Based: Sheffield S1

Omnia Property Group comprises Omnia Estates Ltd. and Omnia Offices Ltd and are a Sheffield based property management company with a management portfolio of circa 1400 properties, including, residential apartment blocks, commercial property, single houses and purpose built student accommodation blocks.

Omnia has a position vacant for a full time Block Management Property Manager to join the existing team.

As one of our Property Managers, your role will be to proactively and professionally manage a portfolio of residential properties, providing an efficient and accurate day to day management service. You will act as the ultimate point of contact for clients and leaseholders, so we are looking for someone that can provide exceptional customer service. Your responsibilities and duties will include:

  • Develop and maintain good working relationships with clients
  • Attend and minute board meetings, AGM’s, Directors Meetings and resident meetings
  • Assist with the preparation of Service Charge Budgets, including reserve fund reconciliations within set timeframes
  • Manage and authorise expenditure in line with client instructions and company policy
  • Carry out site visits at regular intervals in line with management agreements and prepare site inspection reports in the company’s approved format
  • Project management of reactive and planned repair and maintenance in accordance with client instructions
  • Undertake Section 20 Consolations in accordance with the Landlord & Tenant Act
  • Maintain strong working relationships with Brokers, contractors, surveyors and create new working arrangements for the benefit of the Company
  • Deal promptly with Insurance issues, including claims and renewals
  • Management of compliance issues
  • Assist the Property Administrator to ensure that all responses to pre-sale enquiries are complete and accurate and a response is provided within agreed timeframes
  • Ensure all properties are managed and adhere to relevant, Health & Safety legislation, and are in line with ARMA regulations
  • Maintain and monitor regular communication with residents and leaseholders as required
  • Ensure the prompt delivery of service charge demands, budgets and accounts via post, e-mail, company portal as appropriate
  • Company Secretarial duties where appointed by the client
  • Manage a team of assistant property managers and Helpdesk colleagues
  • Assist in any other property matters which may arise and deputize for other team members where needed
  • Any other duties to assist in the smooth and professional operation of the Property Management Team

The ideal person will have prior knowledge of Property Management, they will ideally have knowledge of current legislation and be able to “think outside the box”, be driven and focused on the development of the company as a whole, as well as providing excellent customer service. Ideally the candidate will have IRPM or similar qualifications and a clean driving licence.

Please apply by sending covering letter, CV and expected salary to joanne.race@omniaoffices.com

Position 2

Full Time Block Management Service Charge Accountant– Job Role

Omnia Estates and Omnia Offices Ltd are Sheffield based property Management Companies with a large mixed management portfolio, including, housing developments, residential apartment blocks, commercial property, single houses and purpose-built student accommodation blocks.

A Full-Time position has become available within the Accounts department to Prepare the accounts for our Block Management Developments

Key responsibilities of the role are:

  • Producing accurate service charge monthly and annual accounts
  • Liaising with external accountants and filing of company yearend accounts
  • Producing accurate service charge budget reviews
  • Provide all required information to external accountants
  • Accruals and Pre-Payments
  • Liaising with the Property Manager to help produce budgets
  • Producing service charge and ground rent invoices
  • Calculating and recharging utilities
  • Ensuring companies house data is up to date
  • Filing confirmation statements
  • Managing credit control and ensuring all debts are collected
  • Liaising with solicitors in debt recovery
  • Assisting with bank reconciliations
  • Assisting the Property department with planning of works according to available funds
  • Maintaining records on leaseholders and properties
  • Production of cashflow and other reports when requested by the client
  • Authorising expenditure via Qube purchase ledger
  • Overseeing purchase ledger function and assisting if necessary
  • Keeping up to date with changes of legislation for service charges
  • Complaints handling
  • Report and assist senior accountants and head of accounts when requested.
  • Meet with owners / landlords if required
  • Attend occasional out of hours meetings with leaseholders/directors and take minutes of the meeting for distribution
  • Provision of required information to Property Managers as and when required
  • Admin duties as required
  • Other ad-hoc duties as required

The successful candidate will be involved in the day to day finances of a busy Property Management Company.  Ideally, they will have prior knowledge of the property industry. They should be experienced in producing reconciled accurate accounts and Budget reconciliations. It is essential that the candidate has experience in financial accounts and Book Keeping.  Good communication skills are essential as is the ability to be able to work as part of a team, but also work on their own initiative to produce the work required to meet tight deadlines.   A keen eye for accuracy and excellent organisational skills are also a necessity.

Please apply by sending covering letter, CV and expected salary to joanne.race@omniaoffices.com

Position 3

Property Administrator

Omnia Estates is a dynamic property management company working throughout Yorkshire. We manage a diverse portfolio of mixed use, commercial and residential properties. Our team is renowned for its ability to add value whilst exceeding the expectations of property owners and occupiers. Our client list varies from small management companies with ten apartments, management companies with a few hundred properties, right through to large investment companies holding large property portfolios.

We are proud that we have achieved the ARMA-Q accreditation which confirms our commitment to providing the highest standards and following best practice. Our business is growing and we are looking for an experienced Administrator to join our team.

The role will be varied and interesting, and the successful candidate will have excellent organisational and administrative skills, with an ability to manage a variety of duties at any one time. You will have a strong focus on customer service with excellent written and verbal communication skills. You will be able to work to deadlines and prioritise your workload.  You will have a “can do” attitude with a desire to provide an excellent service for our customers.

Job Responsibilities

 Main point of contact for all initial enquiries from leaseholders

  1. General administration duties including raising purchase orders, taking minutes, writing letters, distributing budgets and service charge demands
  2. Assisting with leasehold pre-purchase enquiries and property assignments
  3. Preparing agendas and papers for board meetings and attending annual general meetings when required
  4. Maintaining up to date records with Companies House including registers of members, directors and Persons of Significant Control
  5. Keeping the Qube database up to date and the updating of electronic property records
  6. Assisting with Section 20 Consultation and maintaining of accurate records
  7. Reviewing and extracting information from various sources including the Land Registry and leases
  8. Maintaining and updating records of correspondence and other communications exchanged with leaseholders or their solicitors.
  9. Arranging maintenance and raising purchase orders as required
  10. Ad hoc site visits as required
  11. Assisting with the printing and distribution of purchase invoices
  12. Distributing office incoming post
  13. Any other duties which may be required.

 Skills and knowledge: Essential

  • Minimum of GCSE and A Levels or equivalent in English and Maths, with a result of C or above.
  • Some property experience and a willingness to learn
  • Accuracy and Attention to detail
  • Good organisation skills
  • Polite and well presented
  • Confident Telephone manner
  • Competent using standard Microsoft packages
  • Able to work according to set procedures and follow instructions.
  • Previous legal secretarial experience is desirable but not essential
  • Basic understanding of leases and leasehold property
  • Experience of working within a customer focused environment
  • Any knowledge of the Qube property management system is an advantage

Please apply by sending covering letter, CV and expected salary to joanne.race@omniaoffices.com